How to End an Email in English
When it comes to writing emails in English, it’s important to pay attention to not only the content of the message but also how you end it. The way you close an email can leave a lasting impression on the recipient, so it’s crucial to get it right. In this article, we will discuss some common ways to end an email in English and provide tips on how to choose the right closing for different situations.
Formal Endings
When writing a formal email, such as a business communication or a message to a potential employer, it’s best to use a professional and polite closing. Here are some common formal endings you can use:
1. Sincerely
«Sincerely» is a classic and widely accepted way to end a formal email. It shows respect and professionalism towards the recipient. For example:
Sincerely,
[Your Name]
2. Regards
«Regards» is another formal closing that is commonly used in business emails. It’s slightly less formal than «Sincerely» but still conveys professionalism. For example:
Best regards,
[Your Name]
3. Yours faithfully
«Yours faithfully» is typically used when you don’t know the recipient’s name or are writing to someone in a position of authority. It’s a more formal closing that shows respect. For example:
Yours faithfully,
[Your Name]
Informal Endings
When writing to friends, family, or colleagues you are on friendly terms with, you can use more casual and relaxed closings. Here are some common informal endings you can use:
1. Best
«Best» is a simple and friendly way to end an email. It’s suitable for both personal and professional emails where you have a friendly relationship with the recipient. For example:
Best,
[Your Name]
2. Cheers
«Cheers» is a casual and friendly closing that is commonly used in informal emails. It’s a versatile closing that can be used in a variety of situations. For example:
Cheers,
[Your Name]
3. Take care
«Take care» is a warm and caring way to end an email. It shows that you are thinking of the recipient’s well-being and is a nice way to sign off. For example:
Take care,
[Your Name]
Customized Endings
Depending on the context of your email and your relationship with the recipient, you may want to customize your closing to better suit the situation. Here are some tips on how to choose the right closing for different scenarios:
1. For Job Applications
When applying for a job, it’s best to use a formal closing such as «Sincerely» or «Regards». This shows professionalism and respect for the potential employer. Make sure to also include a polite thank you for their time and consideration.
2. For Follow-Up Emails
When following up on a previous email or conversation, you can use a closing that expresses your eagerness to hear back from the recipient, such as «Looking forward to your response» or «Hope to hear from you soon». This shows that you are proactive and interested in continuing the conversation.
3. For Thank-You Emails
When sending a thank-you email, it’s important to express your gratitude in the closing. You can use closings such as «Thanks again» or «Appreciate your help». This shows that you value the recipient’s assistance and are grateful for their support.
Final Thoughts
In conclusion, ending an email in English is an important aspect of effective communication. Whether you’re writing a formal or informal email, choosing the right closing can help convey your message in the best way possible. By following the tips and examples provided in this article, you can ensure that your emails end on a positive and professional note. Remember to consider the context of your email and your relationship with the recipient when choosing a closing, and always proofread your message before hitting send.
